AP 3-80 Faculty Rights Responsibilities And Workload

Arapahoe Community College
Series 3 – College Personnel
AP 3-80 Faculty Rights, Responsibilities and Workload

Originated: January 1993

Revised: May 2006; April 2009; July 2014; November 2015; July 2016; July 2018; May 2019; April 2023

Effective: May 2006; July 2009; July 2014; August 2016; July 2018; May 2019; April 2023

References: BP 3-10; BP 3-20; BP 3-80; SP 3-31; AP 3-10; AP 3-31; AP 3-55; AP 3-81

Approved:

Stephanie J. Fujii, PhD
President, Arapahoe Community College

PURPOSE

To promote excellence within Arapahoe Community College (the College), to protect academic freedom and intellectual inquiry, as well as recognize the College's responsibility to provide leadership, sound management and orderly procedures for faculty members at the College.

This Procedure contains pertinent information affecting faculty members, current through the date of its issuance. To the extent that any provision of this Procedure is inconsistent with State or Federal law, State Board for Community Colleges and Occupational Education Policies (BPs) or Colorado Community College System President’s Procedures (SPs), the law, BPs and SPs shall supersede and control. BPs and SPs are subject to change throughout the year and are effective immediately upon adoption by the Board or System President, respectively. Faculty members are expected to be familiar with and adhere to the BPs, SPs as well as College directives, including but not limited to this Procedure.

Nothing in this Procedure is intended to create (nor shall be construed as creating) an express or implied contract or to guarantee employment for any term. The College reserves the right to modify, change, delete or add to this Procedure as it deems appropriate.

SCOPE

This procedure applies to regular faculty members.

PROCEDURE

The College is committed to the following given sufficient resources:

1. Faculty Rights
    
   1. Establishment and maintenance of a physical environment in which faculty members can practice their profession as college teachers to the maximum advantage of their students and themselves.
       
   2. As much opportunity for study, professional advancement, and attendance at professional conferences as is consistent with the needs of the College's instructional program.
       
   3. Adequate office facilities.
       
   4. Equipment, supplies, library and other instructional resources appropriate to the teaching field.
       
   5. Provision of a clearly-stated set of written institutional practices.
       
   6. Opportunity to participate collaboratively in both the setting of procedure and decision-making, particularly as related to instruction and matters directly concerned with faculty welfare.
       
   7. Open channels of communication which allow the faculty to express their views, make recommendations, air grievances, seek appropriate action, and when appropriate, obtain rationale for decisions individually, collectively or through authorized representatives.
       
   8. Salary schedule for both the academic year and summer term which compares favorably with those of similar institutions and is as remunerative as possible while remaining consistent with sound budgeting; and an opportunity to qualify for advancement on that salary schedule on the basis of reasonably determined performance assessment.
       
   9. Comprehensive benefits package, including a leave-of-absence program; sick leave policy; major medical benefits; dental benefits, and group life insurance.
       
   10. Administrative staff which accepts as its primary responsibility the development of the instructional program to its highest possible level of quality and service to students.
        
2. Faculty Workload

   An annualized full-time workload is 30 Adjusted Credit Hours ("ACH") within the standard 166-day faculty contract period (see Appendix A). Full-time faculty members are not required to teach during the summer semester; however, faculty members who choose to teach summer classes may do so as a faculty overload assignment. For Department Chair assignments see AP 3-81.

   In order to complete the annualized ACH requirement, full-time faculty members are expected to work a minimum of forty hours per week, as defined by Board Policy (BP 3-80). This includes an expectation that faculty perform all duties assigned by the College including:

   • Meeting all classes
      
   • Meeting all office hours
      
   • Serving the College and/or Community
      
   • Engaging in professional development activities
      

   (See Appendix B for examples of recognized aspects of faculty assignments)

   These professional duties may be performed either on or off campus. Full-time faculty shall, at a minimum, be on campus on the average of three (3) days a week and no fewer than 24 hours per week. "On campus" consists of actual time on campus for teaching, committee work, and other required assignments. The time spent performing required assignments that occur off the main campus, including travel time between ACC locations, shall be included. Per SP 3-31, percentage of effort and attention is typically expected to be 70% for teaching and 30% for service unless otherwise negotiated with the appropriate Supervisor.

   • Faculty must offer 5 office hours per week, half of which can be done remotely.
   • Faculty wanting to adjust any of the requirements must submit an alternative work schedule request to be approved by the Dean and Provost / Vice President of Instruction.
   • Exceptions: Faculty will be required to be on campus Monday - Thursday of BCC Week, Monday - Thursday of the first week of classes, Summit Day, Monday - Wednesday of finals week and graduation day.
   • Overload is in addition to the required 40-hour work week and should not impact the faculty members' ability to participate in service to the school.
   • Required meetings could be scheduled Monday through Fridays outside of the set schedule and attendance would be expected. Facilitators of these meetings should give appropriate notice.

3. Scheduling and Notification

   Each faculty member shall submit their schedule to their direct supervisor at the start of each semester showing posted office hours, class schedule and typical availability. Faculty members shall schedule a minimum of five (5) on campus office hours per week at times likely to be convenient to students. Campus hours shall be scheduled in a way that is acceptable to the faculty member, the department, and the Dean. Schedule changes, absences or conflicts shall be communicated to the appropriate parties in advance whenever possible. Schedules should be visibly posted on office doors and in D2L classes with updates posted as appropriate.

   Teaching for Non-Salaried Compensation

   Based on prior mutual agreement with the appropriate Dean and approval from the Provost / Vice President of Instruction, full-time faculty may add an additional 6 credits of teaching or service for a maximum of 21 adjusted credit hours per semester during the regular academic year, including credit bearing, non- credit bearing and non-teaching assignments. Per BP 3-80, the 21 adjusted credit hours includes assignments at all CCCS colleges. In extenuating circumstances, the College President may approve an assignment in excess of 21 adjusted credit hours limit for a faculty member. Workloads in excess of 21 adjusted credits are reported to the CCCS Chancellor. Overload assignments may not be counted as part of the required 40-hour work week.

   Compensated non-teaching assignments are defined as work performed beyond a faculty member's regular responsibilities, as described in Appendix B. Department chair activities and related responsibilities can be found in AP 3-81.

   Full-time Administrators and Professional Technical (APT) Staff

   Full-time APT employees may also teach up to 6 credit hours per semester (including summer) as instructors. Six (6) credit hours will be the maximum allowed per semester across all CCCS colleges. APT teaching assignments may not be counted as part of their required 40-hour work week.
   
   APT instructors may also refer to Instructors' workload document AP 3-10a for additional procedures related to teaching assignments.

    

APPENDICES

Appendix A - Adjusted Credit Hours (ACH) Formula and Examples
Effective Fall Semester 2014

The college recognizes contact hour differentials among 1:0.5, 1:1, 1:1.5, 1:2, 1:2.5 and 1:3 class formats. Adjusted Credit Hours (ACH) calculations will apply to all full time faculty and part time instructor loads.

Table below adapted from: (CDHE website- Version 2002, effective July 1, 2002 pg. 9) http://highered .colorado.gov/Publications/Policies/Current/v-partb-Guidelines pdf

TABLE I: Contact/Credit Hour Conversion Table

Type	Description	Contact Ratio	Contact Hours
Lecture (LEC)	Formal presentation/communication by faculty.	1:1	15 contact hrs.
Recitation: Discussion/Seminar	Two-way (student and faculty) communication of course materials.	1:1	15 contact hrs.
Laboratory : Academic/Clinical	Instructional activities conducted by faculty requiring student participation, experimentation, observation or practice.	1:2	30 contact hrs.
Laboratory: Vocational/Technical (LLB)	Instructional activities involving training for employment in a work- like environment with active faculty teaching role.	1:1.5	22.5 contact hrs.
Art Studio (LAB)	Painting, sculpture and other lab-type activities conducted by faculty	1:2	30 contact hrs.
Field Instruction	Instructional activities conducted by faculty and designed to supplement individual course work.	1:2.5	37.5 contact hrs.
Music : Private Instruction (PRI)	Formal presentation in a one-to- one relationship between student and instructor.	1:0.5	7.5 contact hrs.
Music: Studio (SMU)	Band, ensembles, music labs and the like conducted by faculty.	1:2.5	37.5 contact hrs.
Physical Education/ Recreation Courses (LAB)	Physical education and recreation activities conducted by faculty designed for the development of skill proficiencies.	1:2	30 contact hrs.
Tutoring	Tutoring services provided by faculty through the Student Success Center, Writing Center or other format	1:2	30 contact hrs.
Nursing Lab/Clinical	Instructional activities involving training for employment in a work- like environment with active faculty teaching role.	1:3	45 contact hrs.

Formula:

Adjusted Credit Hours (ACH) = (actual contact hours + credit hours) / 2

Actual contact hour is defined as the actual time spent in class each week based on a 15-week semester. Example:3 credit hour class at a 1:1.5 ratio meets 4.5 classroom hours per week and a 1:2 ratio meets 6 classroom hours per week

Example (1):

One 3 credit hour class taught at 1:1.5 ratio

Adjusted Credit Hours (ACH) = (4.5 +3) / 2 = 3.75 Adjusted Credit Hours

Example (2):

One 3 credit hour class taught at 1:2 ratio

Adjusted Credit Hours (ACH) = (6 + 3) / 2 = 4.5 Adjusted Credit Hours
 

Short Cuts for different ratios (n=number of credit hours)

Ratio	Formula
1:0.5	0.75(n)
1:1	1(n)
1:1.5	1.25(n)
1:2	1.5(n)
1:2.5	1.75(n)
1:3	2(n)

Example (1) using short cut:

One 3 credit hour class taught at 1:1.5 ratio

Adjusted Credit Hours (ACH) = 1.25(n) = 1.25(3) = 3.75 Adjusted Credit Hours

Example (2) using short cut:

One 3 credit hour class taught at 1:2 ratio

Adjusted Credit Hours (ACH) = 1.5(n) = 1.5(3) = 4.5 Adjusted Credit Hours

 

Appendix B – Recognized Aspects of Faculty Teaching Assignments

(See AP 3-81 "Department Chairs Rights and Responsibilities" Appendices for responsibilities and activities related to that specific assignment or position in addition to the faculty responsibilities below.)

TEACHING

Instruction

Student Instructional Contact may include

• Lecture
   
• Distance/Online Learning
   
• Laboratory
   
• Clinical/Internship
   
• Team Teaching (CRN Split)
   
• Independent Study (By Arrangement)
   
• Cooperative Education/Internship
   
• Self-paced Instruction
   
• Private Instruction

Class Preparation

• Syllabi / outlines included in Learning Management System
   
• Review current literature related to discipline
   
• Review and revision of instructional materials
   
• Maintain safety and respect in the classroom environment
   
• Update Learning Management System with faculty information and welcome message

Assess Student Progress and Performance Progress Reports (written, oral, performance and portfolio)

• Test evaluation
   
• Final reports – if applicable
   
• Grades posted in Learning Management System

Accessibility

• Office hours - Schedule at least 5 hours throughout the week with hours scheduled to meet student needs
   
• Other hours - To meet with administrators and other faculty both formally and informally

Advising and Registration

• Communicate with students to help identify educational goals
   
• Communicate resources for job opportunities for vocational programs
   
• Communicate general college information

Records and Supervision

Records Maintenance

• Recommendation forms and letters
   
• Attendance
   
• Grade reports
   
• Work reports (i.e. Personal Time, Program Area Assignment, etc.) and time sheet checks
   
• Completion of evaluation form reports for students, faculty and staff
   
• Signature on Schedule Change and/or overload slips
   
• Maintenance of ongoing files

Supervision related to classroom activities (i.e. off campus and grants)

• Preparation, defense and administration of activity budget
   
• Supervision of student-faculty-community volunteers for specially assigned area/college activities

 

SERVICE

College Service activities may include but are not limited to:

Clubs and other extra-curricular, non-assigned activities

• Evaluation and orientation of student/staff workers
   
• Supervision of co-curricular activity
   
• Delegation of tasks to student officers
   
• Evaluation of performance of student officers
   
• Preparation, defense and administration of activity budget
   
• Supervision of student-faculty-community volunteers for specially assigned area/college activities

Required state and college meetings (committees)

Professional services to organizations and to the community by approval

Attendance at ACC commencement ceremonies

Attendance at formal meetings called by the President or Vice President for Instruction and Provost

Attendance at Departmental Meetings

Developmental Activities

Approved updated/new curricular development (lesson plans, curriculum guides) – but refer to FLAC document in Banner for appropriate stipend if applicable

Serving on advisory committees for CTE programs

Professional development

• Participation in professional development activities and awareness of new approaches to instruction and activities relevant to assigned teaching field
   
• Awareness of, and response to, the student as a learner by providing high quality educational programs and services
   
• Participation in FERPA, Accessibility, and Human Resource Training

Faculty Evaluation and Credentialing

Preparation for evaluation

Participation and administration of evaluation

Summary and analysis of results

Maintenance of Career and Technical Education (CTE) credentials, if applicable, in accordance with SBCCOE regulations

Department Participation

Recommendations regarding course content, textbook selection, class schedules and teaching assignments

Identification of supplies, equipment and other learning resources needed to support instruction and make recommendations to School Dean

Active role in marketing programs and/or course offerings of individual teaching areas

Other tasks or projects assigned by department or program chairs

Compensated Faculty duties:

Additional credit release may be provided for duties that extend beyond typical contractual duties which may include Program Chair, Program Coordinator and Faculty on Special Assignment. Release credits for each program can be found in AP 3-55.

Program Chair - Health

• Prepares a semester course schedule draft for Director.
• Collaborates with Director on the accuracy of syllabi for classes taught in the department, consistent with ACC guidelines.
• Recruits and recommends instructors for hire and termination.
• Supervises instructors through classroom observations and review of student evaluations.
• Manages textbook orders for program area. May submit and serve as liaison where applicable.
• Collaborates with Director on assessment of program student learning outcomes.
• Maintains advisory board membership and coordinates advisory board meetings.
• Advises students in program area and addresses minor student issues.
• Coordinates with Director for program area budgeting and purchasing recommendations.
• Collaborates with Director on 5-year program renewals/reviews and any program changes.
• Leads program area outside accreditation in collaboration with Director where applicable (additional release available during accreditation visit years).
• Coordinates practicums and clinicals where applicable.

Program Chair - CTE

• Prepares a semester course schedule draft for Director/Department Chair.
• Collaborates with Directors/Department Chairs on the accuracy of syllabi for classes taught in the department, consistent with ACC guidelines.
• Recruits and recommends instructors for hire and termination.
• Supervises adjunct instructors through classroom observations and review of student evaluations.
• Manages textbook orders for program area. May submit and serve as liaison where applicable.
• Collaborates with Director / Department Chair on assessment of program student learning outcomes.
• Maintains advisory board membership and coordinates advisory board meetings.
• Advises students in program area and addresses minor student issues.
• Coordinates with Director/Department Chair for program area budgeting and purchasing recommendations.
• Collaborates with Department Chair or Director on 5-year program renewals and any program changes.
• Leads program area outside accreditation in collaboration with Director or Department Chair where applicable (additional release available during accreditation visit years).

Program Chair - General Education

• Prepares a semester course schedule draft for Director/Department Chair.
• Collaborates with Directors/Department Chairs on the accuracy of syllabi for classes taught in the department, consistent with ACC guidelines.
• Recruits and recommends instructors for hire and termination.
• Supervises instructors through classroom observations and review of student evaluations.
• Manages textbook orders for program area. May submit and serve as liaison where applicable.
• Collaborates with Director / Department Chair on assessment of program student learning outcomes.
• Coordinates with Director / Department Chair for program area budgeting and purchasing recommendations.
• Advises students in program area where applicable and addresses minor student issues.
• Oversees labs where applicable.

Program Coordinator

For large program areas where there are few or no Program Chairs to assist the Department Chair, coordinator credits will be allocated. These credits can go to a single faculty member to assist department chairs, or can be distributed if specific faculty have expertise within a program. Assigned duties will be agreed upon by Department Chair / Director and Dean.

Faculty on Special Assignment

Faculty on Special Assignment duties will receive credit release for the following tasks including, but not limited to:

1. Music programming
2. Writing Center Coordinator
3. Curriculum Committee Chair
4. SFAC Rep
5. Faculty Senate President
6. Math Support Center Coordinator
7. Releases determined by grants
8. Studio Art studio coordination
9. CDIP, PTK, NSLS
10. And others as designated through learning leadership committee.

NOTES

1. ACC will evaluate the models and level of credit releases as needed.
2. Concurrent Enrollment credit releases will be calculated for each department with Concurrent Enrollment courses.