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AP 3-80 Faculty Rights Responsibilities And Workload

Arapahoe Community College
Series 3 – College Personnel
AP 3-80 Faculty Rights, Responsibilities and Workload

Originated: January 1993

Revised: May 2006; April 2009; July 2014; November 2015; July 2016; July 2018; May 2019

Effective: May 2006; July 2009; July 2014; August 2016; July 2018; May 2019

References: BP 3-10; BP 3-20; BP 3-80; SP 3-31; AP 3-10; AP 3-31; AP 3-55; AP 3-81


Diana M. Doyle, Ph.D.
President, Arapahoe Community College


To promote excellence within Arapahoe Community College (the College), to protect academic freedom and intellectual inquiry, as well as recognize the College's responsibility to provide leadership, sound management and orderly procedures for faculty members at the College.

This Procedure contains pertinent information affecting faculty members, current through the date of its issuance. To the extent that any provision of this Procedure is inconsistent with State or Federal law, State Board for Community Colleges and Occupational Education Policies (BPs) or Colorado Community College System President’s Procedures (SPs), the law, BPs and SPs shall supersede and control. BPs and SPs are subject to change throughout the year and are effective immediately upon adoption by the Board or System President, respectively. Faculty members are expected to be familiar with and adhere to the BPs, SPs as well as College directives, including but not limited to this Procedure.

Nothing in this Procedure is intended to create (nor shall be construed as creating) an express or implied contract or to guarantee employment for any term. The College reserves the right to modify, change, delete or add to this Procedure as it deems appropriate.


This procedure applies to regular faculty members.


The College is committed to the following given sufficient resources:

  1. Faculty Rights
    1. Establishment and maintenance of a physical environment in which faculty members can practice their profession as college teachers to the maximum advantage of their students and themselves.
    2. As much opportunity for study, professional advancement, and attendance at professional conferences as is consistent with the needs of the College's instructional program.
    3. Adequate office facilities.
    4. Equipment, supplies, library and other instructional resources appropriate to the teaching field.
    5. Provision of a clearly-stated set of written board policies and institutional procedures.
    6. Opportunity to participate collaboratively in both the setting of procedure and decision-making, particularly as related to instruction and matters directly concerned with faculty welfare.
    7. Open channels of communication which allow the faculty to express their views, make recommendations, air grievances, seek appropriate action, and when appropriate, obtain rationale for decisions individually, collectively or through authorized representatives.
    8. Salary schedule for both the academic year and summer term which compares favorably with those of similar institutions, and is as remunerative as possible while remaining consistent with sound budgeting; and an opportunity to qualify for advancement on that salary schedule on the basis of reasonably determined performance assessment.
    9. Comprehensive benefits package, including a leave-of-absence program; sick leave policy; major medical benefits; dental benefits, and group life insurance.
    10. Administrative staff which accepts as its primary responsibility the development of the instructional program to its highest possible level of quality and service to students.
  2. Faculty Workload

    An annualized full-time workload is 30 Adjusted Credit Hours ("ACH") per Academic Year (see Appendix A). For Department Chair assignments see AP 3-81.

    In order to complete the annualized ACH requirement, full-time faculty members are expected to work a minimum of forty hours per week, as defined by Board Policy (BP 3-80). This includes an expectation that faculty perform all duties assigned by the College including:

    • Meeting all classes
    • Meeting all office hours
    • Serving the College and/or Community
    • Engaging in professional development activities

    (See Appendix B for examples of recognized aspects of faculty assignments)

    These professional duties may be performed either on or off campus. Full-time faculty shall, at a minimum, be on campus on the average of four (4) days a week and no fewer than 30 hours per week. "On campus" consists of actual time on campus for teaching, committee work, and other required assignments. The time spent performing required assignments that occur off the main campus, including travel time, shall be included. Per SP 3-31, percentage of effort and attention is typically expected to be 70% for teaching and 30% for service unless otherwise negotiated with the appropriate Supervisor.

    Scheduling and Notification

    Each faculty member shall submit their schedule to the appropriate Dean or direct supervisor at the start of each semester showing posted office hours, class schedule and typical availability. Faculty members shall schedule a minimum of five (5) on campus office hours per week at times likely to be convenient to students. Campus hours shall be scheduled in a way that is acceptable to the faculty member, the department, and the Dean. Schedule changes, absences or conflicts shall be communicated to the appropriate parties in advance whenever possible.

    Teaching for Non-Salaried Compensation

    Based on prior mutual agreement with the appropriate Dean, full-time faculty may add an additional 6 credits of teaching or service for a maximum of 21 adjusted credit hours per semester during the regular academic year, including credit bearing, non- credit bearing and non-teaching assignments. Per BP 3-80, the 21 adjusted credit hours includes assignments at all CCCS colleges. In extenuating circumstances, the College President may approve an assignment in excess of 21 adjusted credit hours limit for a faculty member. Workloads in excess of 21 adjusted credits are reported to the CCCS President. Overload assignments may not be counted as part of the required 30 campus hours.

    Compensated non-teaching assignments are defined as work performed beyond a faculty member's regular responsibilities, as described in Appendix B. Department chair activities and related responsibilities can be found in AP 3-81.

    Full-time faculty members are not required to teach during the summer semester; however, faculty members who choose to teach summer classes may teach up to 12 credit hours. Maximum credits may not exceed 15 credit hours (or equivalent), inclusive of non-credit bearing and non-teaching assignments. Loads in excess of 15 credit hours require approval by the Vice President for Instruction and Provost.

    Full-time Administrators and Professional Technical (APT) Staff

    Full-time APT employees may also teach up to 6 credit hours per semester (including summer) as instructors. Six (6) credit hours will be the maximum allowed per semester across all CCCS colleges. APT teaching assignments may not be counted as part of their required 40 hour work week.

    APT instructors may also refer to Instructors' workload document AP 3-10a for additional procedures related to teaching assignments.

    For Instructors’ workload, refer to AP 3-10a.



Appendix A - Adjusted Credit Hours (ACH) Formula and Examples
Effective Fall Semester 2014

The college recognizes contact hour differentials among 1:0.5, 1:1, 1:1.5, 1:2, 1:2.5 and 1:3 class formats. Adjusted Credit Hours (ACH) calculations will apply to all full time faculty and part time instructor loads.

Table below adapted from: (CDHE website- Version 2002, effective July 1, 2002 pg. 9) http://highered pdf

TABLE I: Contact/Credit Hour Conversion Table



Contact Ratio

Contact Hours

Lecture (LEC)

Formal presentation/communication by faculty.


15 contact hrs.

Recitation: Discussion/Seminar

Two-way (student and faculty) communication of course materials.


15 contact hrs.

Laboratory : Academic/Clinical

Instructional activities conducted by faculty requiring student participation, experimentation, observation or practice.


30 contact hrs.

Laboratory: Vocational/Technical (LLB)

Instructional activities involving training for employment in a work- like environment with active faculty teaching role.


22.5 contact hrs.

Art Studio (LAB)

Painting, sculpture and other lab-type activities conducted by faculty


30 contact hrs.

Field Instruction

Instructional activities conducted by faculty and designed to supplement individual course work.


37.5 contact hrs.

Music : Private Instruction (PRI)

Formal presentation in a one-to- one relationship between student and instructor.


7.5 contact hrs.

Music: Studio (SMU)

Band, ensembles, music labs and the like conducted by faculty.


37.5 contact hrs.

Physical Education/ Recreation Courses (LAB)

Physical education and recreation activities conducted by faculty designed for the development of skill proficiencies.


30 contact hrs.


Tutoring services provided by faculty through the Student Success Center, Writing Center or other format


30 contact hrs.

Nursing Lab/Clinical

Instructional activities involving training for employment in a work- like environment with active faculty teaching role.


45 contact hrs.


Adjusted Credit Hours (ACH) = (actual contact hours + credit hours) / 2

Actual contact hour is defined as the actual time spent in class each week based on a 15-week semester. Example:3 credit hour class at a 1:1.5 ratio meets 4.5 classroom hours per week and a 1:2 ratio meets 6 classroom hours per week

Example (1):

One 3 credit hour class taught at 1:1.5 ratio

Adjusted Credit Hours (ACH) = (4.5 +3) / 2 = 3.75 Adjusted Credit Hours

Example (2):

One 3 credit hour class taught at 1:2 ratio

Adjusted Credit Hours (ACH) = (6 + 3) / 2 = 4.5 Adjusted Credit Hours

Short Cuts for different ratios (n=number of credit hours)















Example (1) using short cut:

One 3 credit hour class taught at 1:1.5 ratio

Adjusted Credit Hours (ACH) = 1.25(n) = 1.25(3) = 3.75 Adjusted Credit Hours

Example (2) using short cut:

One 3 credit hour class taught at 1:2 ratio

Adjusted Credit Hours (ACH) = 1.5(n) = 1.5(3) = 4.5 Adjusted Credit Hours


Appendix B – Recognized Aspects of Faculty Teaching Assignments

(See AP 3-81 "Department Chairs Rights and Responsibilities" Appendices for responsibilities and activities related to that specific assignment or position in addition to the faculty responsibilities below.)


Student Instructional Contact may include

  • Lecture
  • Distance/Online Learning
  • Laboratory
  • Clinical/Internship
  • Team Teaching (CRN Split)
  • Independent Study (By Arrangement)
  • Cooperative Education/Internship
  • Self-paced Instruction
  • Private Instruction

Class Preparation

  • Syllabi/outlines included in Learning Management System
  • Review current literature related to discipline
  • Review and revision of instructional materials
  • Maintain safety and respect in the classroom environment
  • Update Learning Management System with faculty information and welcome message

Assess Student Progress and Performance Progress Reports (written, oral, performance and portfolio)

  • Test evaluation
  • Final reports – if applicable
  • Grades posted in Learning Management System


  • Office hours - Schedule at least 5 hours throughout the week with hours scheduled to meet student needs
  • Other hours- To meet with administrators and other faculty both formally and informally

Advising and Registration

  • Communicate with students to help identify educational goals
  • Communicate resources for job opportunities for vocational programs
  • Communicate general college information
Records and Supervision

Records Maintenance

  • Recommendation forms and letters
  • Attendance
  • Grade reports
  • Work reports (i.e. Personal Time, Program Area Assignment, etc.) and time sheet checks
  • Completion of evaluation form reports for students, faculty and staff
  • Signature on Schedule Change and/or overload slips
  • Maintenance of ongoing files

Supervision related to classroom activities (i.e. off campus and grants)

  • Preparation, defense and administration of activity budget
  • Supervision of student-faculty-community volunteers for specially assigned area/college activities


College Service activities may include but are not limited to:

Clubs and other extra-curricular, non-assigned activities

  • Evaluation and orientation of student/staff workers
  • Supervision of co-curricular activity
  • Delegation of tasks to student officers
  • Evaluation of performance of student officers
  • Preparation, defense and administration of activity budget
  • Supervision of student-faculty-community volunteers for specially assigned area/college activities

Required state and college meetings (committees)

Professional services to organizations and to the community by approval

Attendance at ACC commencement ceremonies

Attendance at formal meetings called by the President or Vice President for Instruction and Provost

Attendance at Departmental Meetings

Developmental Activities

Approved updated/new curricular development (lesson plans, curriculum guides) – but refer to FLAC document in Banner for appropriate stipend if applicable

Serving on advisory committees for CTE programs

Professional development

  • Participation in professional development activities and awareness of new approaches to instruction and activities relevant to assigned teaching field
  • Awareness of, and response to, the student as a learner by providing high quality educational programs and services
  • Participation in FERPA, Accessibility, and Human Resource Training
Faculty Evaluation and Credentialing

Preparation for evaluation

Participation and administration of evaluation

Summary and analysis of results

Maintenance of Career and Technical Education (CTE) credentials, if applicable, in accordance with SBCCOE regulations

Department Participation

Recommendations regarding course content, textbook selection, class schedules and teaching assignments

Identification of supplies, equipment and other learning resources needed to support instruction and make recommendations to School Dean

Active role in marketing programs and/or course offerings of individual teaching areas

Other tasks or projects assigned by department or program chairs

Compensated Faculty duties:

Additional credit release may be provided for duties that extend beyond typical contractual duties which may include Program Chair, Program Coordinator and Faculty on Special Assignment. Release credits for each program can be found in AP 3-55.

General Responsibilities All Program Chairs

  • Works with Director and/or Department Chair, Campus Managers, and school assistant as applicable, on annual course schedule production.
  • Ensures accuracy of syllabi for classes taught in the program, consistent with ACC guidelines.
  • Recruits, hires, and terminates instructors for program area, and participates in program specific training of new instructors in collaboration with Directors or Department Chairs.
  • Supervises instructors through classroom observations and review of student evaluations.
  • Manages textbook orders for program area. Reviews and assesses program student learning outcomes.
  • Where applicable, advises prospective and new students.
  • Coordinates with Director or Department Chair for program area budgeting and purchasing recommendations.
  • Advises students in program area where applicable and addresses minor student issues.

Program Chair - Health Additional Responsibilities

  • Maintains advisory board membership and addresses minor student issues.
  • Collaborates with Director on 4-year program renewals / reviews and any program changes.
  • Leads program area outside accreditation in collaboration with Director where applicable (additional release available during accreditation visit years).
  • Coordinates practicums and clinicals where applicable.

Program Chair - CTE Additional Responsibilities

  • Maintains advisory board membership and coordinates advisory board meetings.
  • Collaborates with Department Chair or Director on 4-year program renewals and any program changes.
  • Leads program area outside accreditation in collaboration with Director or Department Chair where applicable (additional release available during accreditation visit years).

Program Chair - General Education Additional Responsibilities

  • Oversees labs where applicable.

Program Coordinator

For large program areas where there are few or no Program Chairs to assist the Department Chair, coordinator credits will be allocated. These credits can go to a single faculty member to assist department chairs, or can be distributed if specific faculty have expertise within a program. Assigned duties will be agreed upon by Department Chair / Director or Dean.

Faculty on Special Assignment

Faculty on Special Assignment duties will receive credit release for the following tasks including, but not limited to:

  1. Music programming
  2. Writing Center Coordinator
  3. Curriculum Committee Chair
  4. SFAC Rep
  5. Faculty Senate President
  6. Math Support Center Coordinator
  7. Releases determined by grants
  8. Studio Art studio coordination
  10. And others as designated through learning leadership committee.

Concurrent Enrollment Liaisons

General Coordination, Oversight and High School Relationships

  1. Serve as a content expert to the discipline and primary contact to Concurrent Enrollment (CE) instructors.
  2. Attend relevant CE meetings and training sessions.
  3. Work with ACC chair/director if they have questions during their own hiring process of the CE instructors (for example, recommendations, preliminary records reviews, etc.).
  4. Observe one class per academic year per CE instructor.

Duties of Concurrent Enrollment Liaisons

  1. Contact each CE instructor to confirm his or her ACC courses.
  2. Provide the course syllabus in the Accessible Standard Syllabus Template (posted on the Faculty tab on the portal under "Faculty Forms - Instructional"). The course syllabus should include the official Course Description and Course Learning Outcomes and topical outline from the Colorado Community College Numbering System (CCCNS). If the course is Guaranteed Transfer, provide the required Guaranteed Transfer (GT) required course syllabi language.
  3. Provide course materials such as grading rubrics, assignments, assessments, exams, and resources. If your department has a shell with discipline-specific resources, provide the instructor's S number to eLearning to have the instructor uploaded into the shell.
  4. Forward training opportunities for the CE instructor such as learning how to access and navigate through the myACC and D2L as well as other relevant professional development opportunities.
  5. Remind the CE instructor to submit syllabus and schedule a course observation. Include other departmental information as needed.
  6. Review syllabus and schedule created by the CE instructor. Provide ongoing communication and feedback.
  7. At a minimum, observe one section for each instructor taught per academic year.
  8. Upload syllabus for every class into the CE Liaison D2L shell.
  9. Complete the Classroom Observation Form posted on the Faculty/Instructor tab in the portal under "Faculty Forms - Instruction." Send your observation to CE instructor. Review the observation with the CE instructor. Obtain the CE instructor's signature. Upload the course observation into the CE Liaison D2L shell.
  10. Respond to any questions from the CE instructor, the CE specialists, or the CE Director.
  11. Clarify ACC process as it relates to student/parent grievance and advocate if appropriate for the CE instructor. Inform the Chair or Director about the grievance.
  12. Work with the CE instructors to incorporate anything new like changes to the syllabus, the curriculum, textbooks, or assessment.
  13. Work with the CE Director, you Chair or Director, and the Associate Vice President for Instruction if any issues arise in the course.