AP 3-80 Faculty Rights Responsibilities And Workload

Arapahoe Community College
Series 3 – College Personnel
AP 3-80 Faculty Rights, Responsibilities and Workload

Originated: January 1993

Revised: May 2006; April 2009; July 2014; November 2015; July 2016; July 2018; May 2019; April 2023; March 2024

Effective: May 2006; July 2009; July 2014; August 2016; July 2018; May 2019; April 2023, March 2024

References: BP 3-10; BP 3-20; BP 3-60; BP 3-80; SP 3-31; AP 3-10; AP 3-31; AP 3-55; AP 3-81

Approved:

Stephanie J. Fujii, PhD
President, Arapahoe Community College

PURPOSE

To promote excellence within Arapahoe Community College (the College), to protect academic freedom and intellectual inquiry, as well as recognize the College's responsibility to provide leadership, sound management and orderly procedures for faculty members at the College.

This Procedure contains pertinent information affecting faculty members, current through the date of its issuance. To the extent that any provision of this Procedure is inconsistent with State or Federal law, State Board for Community Colleges and Occupational Education Policies (BPs) or Colorado Community College System President’s Procedures (SPs), the law, BPs and SPs shall supersede and control. BPs and SPs are subject to change throughout the year and are effective immediately upon adoption by the Board or System President, respectively. Faculty members are expected to be familiar with and adhere to the BPs, SPs as well as College directives, including but not limited to this Procedure.

Nothing in this Procedure is intended to create (nor shall be construed as creating) an express or implied contract or to guarantee employment for any term. The College reserves the right to modify, change, delete or add to this Procedure as it deems appropriate.

SCOPE

This procedure applies to regular faculty members.

PROCEDURE

The College is committed to the following given sufficient resources:

1. Faculty Rights
    
   1. Establishment and maintenance of a physical environment in which faculty members can practice their profession as college teachers to the maximum advantage of their students and themselves.
       
   2. As much opportunity for study, professional advancement, and attendance at professional conferences as is consistent with the needs of the College's instructional program.
       
   3. Adequate office facilities.
       
   4. Equipment, supplies, library and other instructional resources appropriate to the teaching field.
       
   5. Provision of a clearly-stated set of written institutional practices.
       
   6. Opportunity to participate collaboratively in both the setting of procedure and decision-making, particularly as related to instruction and matters directly concerned with faculty welfare.
       
   7. Open channels of communication which allow the faculty to express their views, make recommendations, air grievances, seek appropriate action, and when appropriate, obtain rationale for decisions individually, collectively or through authorized representatives.
       
   8. Salary schedule for both the academic year and summer term which compares favorably with those of similar institutions and is as remunerative as possible while remaining consistent with sound budgeting; and an opportunity to qualify for advancement on that salary schedule based on reasonably determined performance assessment.
       
   9. Administrative staff which accepts as its primary responsibility the development of the instructional program to its highest possible level of quality and service to students.
       

2. Faculty Workload

   An annualized full-time workload is 30 Adjusted Credit Hours ("ACH") within the standard 166-day faculty contract period (see Appendix A). Full-time faculty members are not required to teach during the summer semester; however, faculty members who choose to teach summer classes may do so as a faculty overload assignment. For Department Chair assignments see AP 3-81.

   In order to complete the annualized ACH requirement, full-time faculty members are expected to work a minimum of forty hours per week, as defined by Board Policy (BP 3-80). This includes an expectation that faculty perform all duties assigned by the College including:

   • Meeting all classes
      
   • Meeting all office hours
      
   • Serving the College and/or Community
      
   • Engaging in professional development activities

   These professional duties may be performed either on or off campus. Full-time faculty shall, at a minimum, be on campus on the average of three (3) days a week and no fewer than 24 hours per week. "On campus" consists of actual time on campus for teaching, committee work, and other required assignments. The time spent performing required assignments that occur off the main campus, including travel time between ACC locations, shall be included. 

   • Faculty must offer 5 office hours per week, half of which can be done remotely.
   • Faculty wanting to adjust any of the requirements must submit an alternative work schedule request to be approved by the Dean and Provost / Vice President of Instruction.
   • Exceptions: Faculty will be required to be on campus Monday - Thursday of BCC Week, Monday - Thursday of the first week of classes, Summit Day, Monday - Wednesday of finals week and graduation day.
   • Overload is in addition to the required 40-hour work week and should not impact the faculty members' ability to participate in service to the school.
   • Required meetings could be scheduled Monday through Fridays outside of the set schedule and attendance would be expected. Facilitators of these meetings should give appropriate notice.

   Scheduling and Notification

   Each faculty member shall submit their schedule to their direct supervisor at the start of each semester showing posted office hours, class schedule and typical availability. Campus hours shall be scheduled in a way that is acceptable to the faculty member, the department, and the Dean. Schedule changes, absences or conflicts shall be communicated to the appropriate parties in advance whenever possible. Schedules should be visibly posted on office doors and in D2L classes with updates posted as appropriate.

   Teaching for Non-Salaried Compensation

   Based on prior mutual agreement with the appropriate Dean and approval from the Provost / Vice President of Instruction, full-time faculty may add an additional 6 credits of teaching or service for a maximum of 21 adjusted credit hours per semester during the regular academic year, including credit bearing, non- credit bearing, and non-teaching assignments. Per BP 3-80, the 21 adjusted credit hours includes assignments at all CCCS colleges. In extenuating circumstances, the College President may approve an assignment in excess of 21 adjusted credit hours limit for a faculty member. Workloads in excess of 21 adjusted credits are reported by the President to the CCCS Chancellor. Overload assignments may not be counted as part of the required 40-hour work week.

   Compensated non-teaching assignments are defined as work performed beyond a faculty member's regular responsibilities, as described in Internal Compensation Practices and Guidelines which are provided to Faculty Department Chairs annually with their faculty contract. Department chair activities and related responsibilities can be found in AP 3-81.

   Full-time Administrators and Professional Technical (APT) Staff

   Full-time APT employees may also teach up to 6 credit hours per semester (including summer) as instructors. Six (6) credit hours will be the maximum allowed per semester across all CCCS colleges. APT teaching assignments may not be counted as part of their required 40-hour work week.
   
   APT instructors may also refer to Instructors' workload document AP 3-10a for additional procedures related to teaching assignments.

    

REVISING THIS PROCEDURE

ACC reserves the right to change any provision or requirement of this procedure at any time and the change shall become effective immediately.

APPENDIX

Appendix A - Adjusted Credit Hours (ACH) Formula and Examples
Effective Fall Semester 2024

The college recognizes contact hour differentials among 1:0.5, 1:1, 1:1.5, 1:2, 1:2.5 and 1:3 class formats. Adjusted Credit Hours (ACH) calculations will apply to all full time faculty and part time instructor loads.

Table below adapted from: (CDHE website- Version 2002, effective July 1, 2002 pg. 9) http://highered .colorado.gov/Publications/Policies/Current/v-partb-Guidelines pdf

TABLE I: Contact/Credit Hour Conversion Table

Formula:

Adjusted Credit Hours (ACH) = (actual contact hours + credit hours) / 2

Actual contact hour is defined as the actual time spent in class each week based on a 15-week semester. Example: 3 credit hour class at a 1:1.5 ratio meets 4.5 classroom hours per week and a 1:2 ratio meets 6 classroom hours per week

Example (1):

One 3 credit hour class taught at 1:1.5 ratio

Adjusted Credit Hours (ACH) = (4.5 +3) / 2 = 3.75 Adjusted Credit Hours

Example (2):

One 3 credit hour class taught at 1:2 ratio

Adjusted Credit Hours (ACH) = (6 + 3) / 2 = 4.5 Adjusted Credit Hours
 

Short Cuts for different ratios (n=number of credit hours)

Example (1) using short cut: 

One 3 credit hour class taught at 1:1.5 ratio

Adjusted Credit Hours (ACH) = 1.25(n) = 1.25(3) = 3.75 Adjusted Credit Hours

Example (2) using short cut:

One 3 credit hour class taught at 1:2 ratio

Adjusted Credit Hours (ACH) = 1.5(n) = 1.5(3) = 4.5 Adjusted Credit Hours