ACC keeps an active, cumulative record of every student’s application, correspondence and other important details (e.g., discipline records, Financial Aid records etc.). The Admissions and Records Office keeps the following in the student's file:
Privacy Act (FERPA) and the Security of Your File
The Admissions and Records Office is responsible for the security of your academic records. Under the Federal Family Educational Rights and Privacy Act, the information in your file may only be released under specific conditions. As a current or former student of ACC, you have complete access to view your records in compliance with the requirements under the Federal Family Educational Rights and Privacy Act of 1974 (Public Law 93-389 Subsection 513,88 Stat. 571; 29 U.S.C. 1232 q). You may view them upon request at the Admissions and Records Office. If you feel your records contain an error, you may appeal in writing to the Director of Admissions and Records.
The following items will be designated as "Directory Information". ACC may disclose any of this information without prior written consent, unless notified by the student in writing to the contrary by the first official class meeting date of each semester. Directory Information is limited to the current academic year only:
The student's name may be released for graduation listings and lists of special awards, honors and events released to the news media. The student's name and degree may also be released to employers for follow-up graduate surveys.
ACC is not authorized to release (to another institution / organization, or the student) transcripts received from other colleges and universities.
If a student does not wish the College to release the directory information, the student must complete a Confidential Flag form at Information Central at the Littleton Campus. If the student has requested restricted release of information, they cannot perform any personal business with ACC over the phone. The student must conduct all of their business in person or online to protect their privacy. College staff will not be able to assist with telephone transactions of any kind, this includes, but is not limited to, calling for registration assistance, calls from a student's family, their child’s school or daycare, etc.
All other information contained in a student's records is considered private and not open to the public without their written consent. Only the following school officials, because of their official function, have access to this information:
Under the following circumstances, ACC may also provide information without your consent:
A copy of the Family Educational Rights and Privacy Act is available in the Admissions and Records Office.
Students must request official transcripts by:
ACC charges for all transcript requests and offers electronic and paper delivery options.
ACC cannot release transcripts if a student has unmet financial obligation at any Colorado Community College System institution. ACC is not authorized to certify or release (to another institution / organization, or the student) transcripts received from other colleges, universities or high schools.
Transfer Transcripts and Official Credit Evaluations
Students must be admitted to ACC to have an official transfer credit evaluation. To have their transcripts evaluated, students must order their official transcripts and have them sent DIRECTLY to ACC from each institution(s) the student attended. Hand-delivered transcripts will not be accepted as official for transfer credit evaluation purposes.
ACC utilizes the following guidelines to evaluate transfer credit from other higher education institutions:
*Please note: some degree or certificate programs may have more restrictive transfer credit evaluation requirements; please contact the Graduation Coordinator / Transcript Evaluator for more information.
Students will receive confirmation of their transfer credit evaluation after their transcript(s) is received by ACC. Students can check what courses were transferred in and how they apply to their declared degree or certificate program by accessing DegreeCheck in myACC.
Foreign transcripts are not evaluated at ACC. If you have a foreign transcript that you would like to have evaluated for possible transfer credit, please reach out to a reputable Foreign Education Credential Service.
Record of Disability
Documentation of disability provided to the Disability Services office is maintained in a limited-access file. In accordance with the Americans with Disabilities Act, Section 504 of the Rehabilitation Act and the Family Educational Rights and Privacy Act, all documentation is confidential. A student's educational records maintained by Disability Services will be released under the following circumstances: