The federal formula requires a return of Title IV aid if the student received federal financial assistance in the form of a Pell Grant, Supplemental Educational Opportunity Grant, Federal Direct Loan or PLUS Loan and withdrew or ceased attendance on or before completing 60% of the semester. The percentage of Title IV aid to be returned is equal to the number of calendar days remaining in the enrollment period divided by the number of calendar days in the enrollment period. Scheduled breaks of more than five consecutive days are excluded.
Under the new regulations, a program is considered to be “offered in modules” if a course or courses in the program do not span the entire length of the enrollment period. Therefore, a student is considered to have withdrawn if he or she fails to complete all the courses that are “offered in modules” or at least one course that span the entire length of the enrollment period.
A student is not considered to have withdrawn if the ACC financial aid office obtains a written confirmation at the time of the withdrawal that he or she will attend a module that begins later in the same enrollment period. The newly added courses would also count as positive confirmation of future attendance if the student registered for the course or courses at the time of a withdrawal. A student who was still attending other courses at the time of a withdrawal is also not considered to have withdrawn.
ACC’s Refund Policy exists for calculating the refund of institutional charges (see the ACC schedule or catalog for the Refund Policy). The Federal “Return of Title IV Funds” formula dictates the amount of Federal Title IV aid that must be returned to the Federal government by the school and/or the student. The federal formula is applicable to a student receiving federal aid other than Federal Work Study if that student withdraws or ceases attending on or before the 60% point in time in the enrollment period.
Return of Unearned Title IV Aid (34CFR 668.22)
The federal rules state that you earn your aid based on the period of time you remained enrolled.
--------------------------- = % of aid earned
Days in the enrollment period
The office of Financial Aid calculates the percentage of aid earned using this formula. If you attend a full-term course beyond the 60% point, you earn all your aid for the period. Worksheets used to determine the amount of refund or Return of Title IV aid are available upon request.
Title IV and Campus Based Programs
- Federal Direct Loan (Unsubsidized)
- Federal Direct Loan (Subsidized)
- Federal PLUS (Parent) Loan
- Federal Pell Grant
- Other Federal Aid
This policy applies to students with financial aid who withdraw or cease attending, or fail one or more classes. Repayment of any funds due by the student must be paid within 45 days of the date of notification to avoid being sent to the State of Colorado Collections Agency. Funds not received by 45 days will be transferred and reported as an “overpayment” to the U.S. Department of Education.
In compliance with U.S. Department of Education requirements, ACC provides a variety of information about financial aid eligible certificate programs that prepare students for gainful employment in a recognized occupation. Visit our Gainful Employment Information page
for more details.
Each institution of higher education that received Federal Title IV Funds is required by the U.S. Department of Education to define and enforce standards of satisfactory academic progress. Satisfactory Academic Progress measures a student's performance in the following three areas: cumulative completion rate, cumulative grade point average (GPA) and maximum time frame. The Financial Aid Office is responsible for ensuring that all students applying for or receiving federal, state of Colorado, or designated institutional financial aid funds are meeting these standards. To remain in good standing, students must complete 67% of their courses; maintain a 2.0 cumulative grade point average, and successfully complete at least one class each semester enrolled while progressing in an approved academic program. For detailed information, please visit our Satisfactory Academic Progress page
A number of scholarships are available annually. Visit our scholarships page
to see the availability and timeline to apply.
The Veteran Services Office, on the first floor of the main campus, provides general information to students who are eligible for benefits under Veterans Administration (VA) Educational Programs. Courses offered by Arapahoe Community College, with certain exceptions, are approved for training of veterans and eligible dependents under Chapters 30, 31, 32, 33, 35 of Title 38 USC and Chapter 1606 and 1607 of Title 10 USC and VRAP. Students who plan to utilize VA benefits while attending Arapahoe Community College should contact this office immediately and visit our veterans page
. New applicants for any VA educational benefit should expect 6-8 weeks in processing time for initial claims. It is the responsibility of the student to notify the Veteran Services office at ACC of any changes to address, enrollment status (adds and drops), program of study (major, certificate, etc.) and any other information related to academic standing. Students studying at two or more institutions for the same period must coordinate veteran benefits between offices. Students must declare an approved major or certificate program in order to receive VA educational benefits.
ACC has been approved for several education and training programs by the Colorado State Approving Agency for Veteran’s Education and Training (CSAA). The Veteran Services office helps veterans and eligible dependents apply for and maintain their VA educational benefits while attending ACC. Completing the appropriate VA forms is the first step toward receiving benefits. The Veteran Services Office is located on the first floor, M1605, M1615 & M1630 on the Littleton campus or call 303.797.5934.
The Veterans Administration (VA) expects all students who receive VA educational benefits to make satisfactory progress and systematic advancement toward an educational objective or be liable for repayment to the VA. Satisfactory progress and regular class attendance in accordance with ACC policy is expected of all students receiving VA educational benefits. Students placed on academic suspension will have their VA educational benefits terminated.