AP 0-01 ACC Process
Arapahoe Community College
Series 0 - Doctrine
AP 0-01 ACC Process
Originated: July 2005
Revised: October 2016; September 2023; August 2026
Effective: July 2005; October 2016; September 2023; August 2026
References: BP 2-50; SP 2-50a; AP 2-50
Approved:
Stephanie J. Fujii, Ph.D.
President, Arapahoe Community College
PURPOSE
This process is a reference document outlining the creation, revision, approval, and implementation for Arapahoe Community College (ACC) Process. ACC Processes (AP) are created as directed by the State Board for Community Colleges and Occupational Education Board Policies (BP) and System Procedures (SP).
This process contains pertinent information affecting employees, current through the date of its issuance. BPs and SPs are subject to change throughout the year and are effective immediately upon adoption by the Board or System Chancellor, respectively. . Employees are expected to be familiar with and adhere to BPs, SPs, as well as College directives, including this process.
Nothing in this process is intended to create (nor shall be construed as creating) an express or implied contract or to guarantee employment for any term. The College reserves the right to modify, change or add to this process as it is deemed appropriate.
To the extent that any provision of this process is inconsistent with State or Federal law, State Board for Community Colleges and Occupational Education Policies (BPs) or Colorado Community College System Procedures (SPs), the law, BPs and SPs shall supersede and control.
This Process incorporates the requirements established in BP2-50, SP2-50a and AP2-50 that apply and are referenced above.
SCOPE
This process applies to all ACC employees who may be involved in the creation, revision, and implementation of ACC Processes.
PROCESS
Recommendations for changes to ACC Process can come from internal stakeholders such as divisions, estates, and/or committees or could be a result of change in BP/SPs, legislation, or other factors. Recommendations from internal stakeholders should be brought forward to their corresponding Cabinet representative for internal review before submitting to Cabinet for consideration.
A member of Cabinet initiates the process for the adoption of a new ACC Process, the revision of a current process, or removal / reinstatement of a process. The Cabinet member advises Cabinet to the need for change and how the requested change will be vetted through ACC’s shared governance processes AP2-50.
Upon Cabinet support, the Cabinet member engages the appropriate department(s), division(s), estate(s), committee(s), and/or other stakeholders as appropriate to complete the research and updates. Each division should have an internal shared governance protocol for the review and recommendation of process changes that directly affect the division. The Director of Human Resources, and VP of Fiscal and Administrative Services should review the recommended changes to ensure compliance with all State and Federal guidelines and alignment with ACC’s equity values. A written draft is completed utilizing the standard process template.
The Cabinet member presents the draft to ACC’s Shared Governance Leadership Council (SGLC) for review and feedback. At the SGLC meeting, the Cabinet member who initiated the process gives a brief overview, leads the discussion, and provides rationale for the changes and tracks the input. SGLC members are encouraged to provide input on the revisions. If changes are required, the Cabinet member will make the necessary amendments prior to submitting to Cabinet for formal review.
Once complete, the Cabinet member presents the draft to Cabinet for final recommendation to the President. The College Cabinet takes SGLC recommendations under advisement and reviews the process making any additional recommendations regarding further revisions. Cabinet forwards the approved draft of the process to CCCS legal, as necessary, to identify any liabilities or ambiguous language and to ensure compliance with laws. The process is then forwarded to the President’s Office.
The President has the final approval authority. Once approved, the Executive Assistant to the President forwards the process draft to the Marketing Director or their designee for a review of conformance to the template, accessibility, writing mechanics, and style. The Executive Assistant obtains the President’s signature and provides an electronic copy to Marketing for publication on the ACC Website and the Portal (if necessary). The official document is retained in the Procedure SharePoint.
Communication of AP changes to the ACC campus community depends on the nature of the process and is the responsibility of the member of leadership who initiated the process.
Definitions
The following definitions apply to all APs.
- Appendix – an integral part of the process requiring the same approval as the procedure.
- Board Policy (BP) - The Board (State Board for Community Colleges and Occupational Education) may adopt written policies, rules, and regulations consistent with statutes for the efficient organization and operation of the System.
- Cabinet - ACC Executive Leadership consisting of the President, Vice Presidents, Associate Vice Presidents, and Directors reporting to the President.
- System Procedure (SP) – Refers to the CCCS System level procedures to clarify or operationalize the Board policy.
- ACC Process (AP) – College level processes developed to operationalize the BP or SP.
- Approval – the President retains sole authority of approval.
REVISING THIS PROCESS
ACC reserves the right to change any provision or requirement of this process at any time and the change shall become effective immediately.