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Student Academic Records

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Transfer Transcripts & Credit Evaluations

FERPA

ACC keeps an active, cumulative record of every student’s application, correspondence and other important details (e.g., discipline records, Financial Aid records etc.). The Admissions and Records Office keeps the following in your student file:

Name, address, phone number, gender and student number. Be sure to keep your address current to ensure that all information sent from ACC reaches you.
Educational background: Any high schools or colleges you attended and the transcripts you submitted from those institutions
Your major and degree expectations
Degrees you have earned
Your college transcript, including the hours you attempted, grades, credits and your dates of enrollment
Courses, credits and hours you are currently taking
Copies of your records can be made for you at a nominal charge.
Once you leave the College, your file is stored under an "inactive" classification. After one year your file is archived and later destroyed in accordance with the regulations of the Colorado State Archives.

Privacy Act (FERPA) and the Security of Your File

The Admissions and Records Office is responsible for the security of your academic records. Under the Federal Family Educational Rights and Privacy Act, the information in your file may only be released under specific conditions. As a current or former student of ACC, you have complete access to view your records in compliance with the requirements under the Federal Family Educational Rights and Privacy Act of 1974 (Public Law 93-389 Subsection 513,88 Stat. 571; 29 U.S.C. 1232 q). You may view them upon request at the Admissions and Records Office. If you feel your records contain an error, you may appeal in writing to the Director of Admissions and Records.

The following items will be designated as "Directory Information". ACC may disclose any of this information without prior written consent, unless notified by the student in writing to the contrary by the first official class meeting date of each semester. Directory Information is limited to the current academic year only:

Student name
Major field of study
Participation in officially recognized activities and sports
Dates of attendance
Degrees and awards received
Most recent educational institution attended

Your name may be released for graduation listings and lists of special awards, honors and events released to the news media. Your name and degree may also be released to employers for follow-up graduate surveys.

ACC is not authorized to release (to another institution / organization, or the student) transcripts received from other colleges and universities.

If you do not wish the College to release the directory information, complete a Confidential Hold form at Information Central. If you have requested restricted release of information you cannot perform any personal business with ACC over the phone. You must conduct all of your business in person or online to protect your privacy. College staff will not be able to assist with telephone transactions of any kind, this includes, but is not limited to, calling for registration assistance, calls from your family, your child’s school or daycare, etc.

All other information contained in your records is considered private and not open to the public without your written consent. Only the following school officials, because of their official function, have access to this information:

A school official
A person employed by the College in an administrative, supervisory, academic, research or support staff position.
A person employed by or under contract to the College to perform a special task, such as the attorney or auditor.
A student serving on an official committee, such as disciplinary or grievance committee, or who is assisting another school official in performing his or her tasks.
Official at another school, college or university where you seek or intend to apply.
Official of a Colorado institution that has transfer agreements with ACC and who wishes to contact graduates
State or federal education authority
Official evaluating your application for financial aid
State and/or local official requesting reporting data
Organization conducting studies for educational institutions or agencies
Accrediting organization
Parent of an dependent student (proof of dependency is required)
Veterans Administration

Under the following circumstances, ACC may also provide information without your consent:

Judicial orders
Emergencies, where the information contained in your file is needed to protect your safety, health or welfare, or that of other persons.
In compliance with the Solomon Amendment.

A copy of the Family Educational Rights and Privacy Act is available in the Admissions and Records Office.

Transcripts

Official transcript requests take approximately three business days to process and are free. Transcripts are not free if they are requested by a third party ($5 per copy charge), requested for same day processing ($10 per copy) or have an expedited shipping request (shipping costs may vary; average is $30 per delivery address).

You must request official transcripts by:

Mailing Official Transcript Request form to Admissions and Records,
Arapahoe Community College
P.O. Box 9200, Littleton CO 80160-9002;
Fax your Official Transcript Request form to 303.797.5970;
Go to Information Central to complete an Official Transcript Request form;
Filling out the request online at www.arapahoe.edu by accessing myACC

Allow three business days to fill your request. We cannot release transcripts if a student has unmet financial obligation at any Colorado Community College System institution. ACC is not authorized to certify or release (to another institution / organization, or the student) transcripts received from other colleges or universities.

Transfer Transcripts & Credit Evaluations

Transfer Transcripts and Official Credit Evaluations

You must be admitted to ACC to have a credit evaluation. To have your transcripts evaluated, order your official transcripts and have them sent DIRECTLY to ACC from the institution(s) you attended. Hand-delivered transcripts will not be accepted as official for transfer credit evaluation purposes.

Your transfer credit will be examined course by course based upon your degree or certificate requirements. You will receive confirmation of your evaluation – generally within two to three days after your transcript(s) is received by ACC. You can check what courses were transferred in (paying special attention to credit values and course equivalencies) under Unofficial Transcripts by accessing myACC.

Credits accepted in transfer from institutions operating on a quarter hour system, will have their credits converted into semester hours. The formula to convert quarter hours to semester hours is: (credit hours x two) / three. For example, a three quarter credit hour course will convert to a two semester credit hour course (3 x 2 = 6; 6 / 3 = 2).

Disability Records

Record of Disability

Documentation of disability provided to the Disability Services office is maintained in a limited-access file. In accordance with the Americans with Disabilities Act, Section 504 of the Rehabilitation Act and the Family Educational Rights and Privacy Act, all documentation is confidential. Your educational records maintained by Disability Services will be released under the following circumstances:

Arapahoe Community College

Student Academic Records

FERPA

Transcripts

Transfer Transcripts & Credit Evaluations

Disability Records