ACC keeps an active, cumulative record of every student’s application, correspondence and other important details (e.g., discipline records, Financial Aid records etc.). The Admissions and Records Office keeps the following in your student file:
Privacy Act (FERPA) and the Security of Your File
The Admissions and Records Office is responsible for the security of your academic records. Under the Federal Family Educational Rights and Privacy Act, the information in your file may only be released under specific conditions. As a current or former student of ACC, you have complete access to view your records in compliance with the requirements under the Federal Family Educational Rights and Privacy Act of 1974 (Public Law 93-389 Subsection 513,88 Stat. 571; 29 U.S.C. 1232 q). You may view them upon request at the Admissions and Records Office. If you feel your records contain an error, you may appeal in writing to the Director of Admissions and Records.
The following items will be designated as "Directory Information". ACC may disclose any of this information without prior written consent, unless notified by the student in writing to the contrary by the first official class meeting date of each semester. Directory Information is limited to the current academic year only:
Your name may be released for graduation listings and lists of special awards, honors and events released to the news media. Your name and degree may also be released to employers for follow-up graduate surveys.
ACC is not authorized to release (to another institution / organization, or the student) transcripts received from other colleges and universities.
If you do not wish the College to release the directory information, complete a Confidential Hold form at Information Central. If you have requested restricted release of information you cannot perform any personal business with ACC over the phone. You must conduct all of your business in person or online to protect your privacy. College staff will not be able to assist with telephone transactions of any kind, this includes, but is not limited to, calling for registration assistance, calls from your family, your child’s school or daycare, etc.
All other information contained in your records is considered private and not open to the public without your written consent. Only the following school officials, because of their official function, have access to this information:
Under the following circumstances, ACC may also provide information without your consent:
A copy of the Family Educational Rights and Privacy Act is available in the Admissions and Records Office.
Official transcript requests take approximately three business days to process and are free. Transcripts are not free if they are requested by a third party ($5 per copy charge), requested for same day processing ($10 per copy) or have an expedited shipping request (shipping costs may vary; average is $30 per delivery address).
You must request official transcripts by:
Allow three business days to fill your request. We cannot release transcripts if a student has unmet financial obligation at any Colorado Community College System institution. ACC is not authorized to certify or release (to another institution / organization, or the student) transcripts received from other colleges or universities.
Transfer Transcripts and Official Credit Evaluations
You must be admitted to ACC to have a credit evaluation. To have your transcripts evaluated, order your official transcripts and have them sent DIRECTLY to ACC from the institution(s) you attended. Hand-delivered transcripts will not be accepted as official for transfer credit evaluation purposes.
Your transfer credit will be examined course by course based upon your degree or certificate requirements. You will receive confirmation of your evaluation – generally within two to three days after your transcript(s) is received by ACC. You can check what courses were transferred in (paying special attention to credit values and course equivalencies) under Unofficial Transcripts by accessing myACC.
Credits accepted in transfer from institutions operating on a quarter hour system, will have their credits converted into semester hours. The formula to convert quarter hours to semester hours is: (credit hours x two) / three. For example, a three quarter credit hour course will convert to a two semester credit hour course (3 x 2 = 6; 6 / 3 = 2).
Record of Disability
Documentation of disability provided to the Disability Services office is maintained in a limited-access file. In accordance with the Americans with Disabilities Act, Section 504 of the Rehabilitation Act and the Family Educational Rights and Privacy Act, all documentation is confidential. Your educational records maintained by Disability Services will be released under the following circumstances: