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Academic Policies and Procedures

Academic Renewal

Academic Renewal allows for a one-time exclusion of a maximum of 30 semester hours of credit from the calculation of the cumulative grade point average. Academic Renewal may be awarded for prior "D" and / or "F" grades earned in ACC coursework.

The following criteria apply for Academic Renewal:

  1. Up to 30 hours can be excluded from GPA, but those grades will remain on your transcript.
  2. You must be out of school for a minimum of two years to be eligible for Academic Renewal.
  3. You must be enrolled and have completed at least six hours with a minimum 2.0 GPA since returning to ACC.
  4. You can only apply once for Academic Renewal, which is not reversible.
  5. The original grade received will remain on the official transcript. The following note will be added to the official transcript: "Academic Renewal Awarded (excluded from GPA)."

To request Academic Renewal, students who meet the criteria must meet with an Advisor and submit the completed Academic Renewal Request form (available online at

Academic Standing

Academic Standing applies to all students who have completed 9 or more credits at ACC, regardless of the number of term credits they attempt from that point forward. ACC will determine Academic Standing following the posting of the majority of term grades for each semester. Students placed on probation or suspended will be notified of their status. Suspended students will not be allowed to attend any CCCS college in the subsequent semester/s unless an appeal is approved. Academic Standing status will be noted on the advising, official, and unofficial transcripts. The Academic Standing of a student is not specific or limited to ACC; it does impact a student’s enrollment at other CCCS colleges.

Recognizing the value of measuring academic progress for all students, ACC (as a member of the Colorado Community College System) has established the following practice and procedures for measuring and notifying students of their academic standing. A student's academic standing at one college will impact academic standing at another CCCS college. Students placed on Probation or Suspended will be notified of their status at their student email address only.


  • Only college level classes will be used to calculate term and cumulative Grade Point Average (GPA); this does include summer term courses.
  • Only courses taken "in residence" will be used for this procedure; "in residence" means taken at ACC. Courses taken elsewhere and transferred in do not apply. The GPA calculations for this procedure may not match those used for financial aid purposes.
  • Cumulative Grade Point Average will be abbreviated as CGPA.
  • Term Grade Point Average will be abbreviated as TGPA.

Practice Standards:

Initial Standing

Student has attempted fewer than nine (9) cumulative credit hours with a CGPA => 2.00 for all classes attempted.

Academic Alert

Student has attempted fewer than nine (9) cumulative credit hours with a CGPA< 2.00 for all classes attempted.

Good Standing

Student has attempted at least nine (9) cumulative credit hours and has a CGPA => 2.00 for all classes attempted.

Academic Probation - Initial

Student has attempted at least nine (9) cumulative credit hours and has a CGPA < 2.00 for all classes attempted.

Academic Probation - Continuing

If a student on Academic Probation - Initial earns a TGPA of at least 2.00 for all classes attempted during the term, but fails to raise their CGPA to at least 2.00 for all classes attempted, the student will be allowed to attend the next term, but will be placed on Academic Probation - Continuing.

Academic Suspension

If a student on Academic Probation (Initial or Continuing) earns a TGPA of less than 2.00 for all classes attempted, the student will be suspended and will not be allowed to enroll at any CCCS college for the next term. Any student placed on academic suspension will be dropped from all courses in which they are enrolled for future semester(s).

  • Initial Suspension is for one term, excluding summer.
  • Second Suspension is for two terms, excluding summer.
  • Third Suspension is for two full years, or four academic terms, excluding summers.

Academic Suspension - Petition for Re-Entry

If you are on academic suspension you must petition for re-entry, after sitting out your suspension period (as described above) by meeting with an Academic Advisor and submitting an Academic Suspension Petition for Re-Entry Form (available online at to the Academic Advising office prior to the start of the term for which you want to return. The Director will review your appeal and make a final decision to approve or deny. If your appeal is approved, your Academic Standing will be updated to Academic Probation - Continuing.

Academic Suspension - Appeal

If you have unusual circumstances of a compelling nature, you may appeal your academic suspension by submitting an Academic Suspension Appeal Form (available online at to the Director of Advising and Retention by the appeal deadline listed in your academic suspension notification letter. You must meet with an Academic Advisor to complete the Academic Suspension Appeal Form prior to submitting it to the Director, who will review your appeal and make a final decision (denial or approval). If your appeal is approved, your Academic Standing will be updated to Probation - Continuing status. Students may appeal their Academic Suspension at ACC and one other CCCS institution you may want to attend.

Add & Drop

Ultimately it is the student’s responsibility to ensure accuracy of their class schedule.

Adding a Class

For most courses, students have until the Census (add/drop) date to add the course; however, some courses require special permission to add them after the course start date. The Census (add/drop) date is established at the first 15% of the course term.

Dropping a Class

If a student drops a course by the course census (add/drop) date, they will receive a full refund of tuition and fees for that dropped course and the course will no longer appear on the student's academic record. Students may access their Detailed Student Schedule via myACC to view the census (add/drop) deadline for their course(s).

Students can drop online at by accessing myACC or by submitting a completed and signed Schedule Adjustment & Account Agreement Form to Information Central prior to the census (add/drop) date of the course(s). A course may not be dropped after the census (add/drop) date of the course and no refunds are granted after the census date of the course.

Drop for Non-Attendance

Students are expected to attend all classes. Students who do not attend between the first day of the course and the course Census (add/drop) date and who are identified as a “No show” by their Instructor, will be dropped. Being dropped as a no-show student can have significant negative consequences for students using financial aid and/or veterans benefits. If a student is identified as a no-show student and dropped from a course, they will not be re-registered in that same section.

Attendance in an online course is defined as accessing the course and completing at least one academic activity. What constitutes an academic activity may vary from course to course based on the uniqueness of each course.

Instructors will inform students of their individual attendance policies. If a student misses too many sessions you may be advised to withdraw from a course.

Drop for Failed Prerequisite

Students are required to meet the prerequisite and/or corequisite requirement(s) for any course(s) in which they are enrolled. ACC regularly monitors student registration and if a student is found to not have met the prerequisite or corequisite (or received the appropriate override approval), they will be dropped from the appropriate course(s).

Drop for Outstanding Balance

When students register for courses, they incur a financial obligation to ACC. By the payment deadline, if they do not satisfy that financial obligation and have their balance paid in full, have a payment plan in place, or have awarded financial aid in excess of their bill applied to their account, they will be dropped from their course(s) for outstanding balance.

Regardless of any of the ACC Drop policies, it is ultimately the student's responsibility to ensure the accuracy of their schedule and add or drop courses by the appropriate deadline(s).


Students are expected to attend all classes.Please refer to the Drop for No-Show section for additional information regarding attendance.

Instructors will inform you of their individual attendance policies. If you miss too many sessions you may be advised to withdraw from a course.

Regardless of any of the ACC Drop policies, it is ultimately the student's responsibility to ensure the accuracy of their schedule and add or drop courses by the appropriate deadline(s).


Students may take a course without earning credit, but they will be charged full tuition and fees (COF not applicable). Students can request to audit a course or change back to credit status through the census (add / drop) deadline of the course with Instructor permission. Audit students are expected to follow attendance and withdrawal policies. No credit is earned for courses taken by audit. Courses taken by audit are not eligible for the College Opportunity Fund, financial aid or veterans’ educational benefits. To audit a course, a Course Audit Request must be submitted prior to the course census (add / drop) date; the form is available online at

Course Substitutions

If a student believes they have a legitimate reason to do so, they may seek to have course(s) requirements in their declared degree or certificate program substituted. To pursue a Course Substitution, students must obtain a Course Substitution Petition from the Graduation Coordinator / Transcript Evaluator. Substitutions must be approved by the Department Chair or Coordinator and appropriate Instructional Dean. Credit is not granted by a substitution; the petition must include how the credit requirement will be satisfied.

No course substitutions are allowed in any of the Associate of Arts or Associate of Science Degrees.

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